Freitag, 21. Februar 2020

Move to modern experience in SharePoint and what you need to know about it

Modern experience in SharePoint

Microsoft offers a good overview about all topics in this context on this website: https://docs.microsoft.com/en-us/sharepoint/guide-to-sharepoint-modern-experience This article is structured with the following headlines: Information architecture and hub sites, Navigation, Branding, Publishing, Search, Sharing and permissions.
I already posted about some of these topics:

Other topics:
  • Navigation: The “inherited” navigation feature in classic SharePoint site is not available in the modern experience. Hub sites provide another way to achieve cross-site navigation previously available in managed navigation and site hierarchies in classic SharePoint. 
  • Publishing: In the modern experience, Communication sites replace traditional publishing sites. Communication sites are easier to build and maintain, and include new features such as a modern authoring canvas. Also multilanguage capabilities will be available soon. They allow you to. To sum up: you can quickly create beautiful and responsive pages to share news, reports, statuses, and other information in a visually compelling format - all without heavy developer investment. You can get inspired with some great examples in the SharePoint Lookbook.
  • Search: SharePoint has both a classic and a modern search experience, where Microsoft search in SharePoint is the modern experience. Microsoft is actually in the middle of a transition from Classic Search to Microsoft Search. Because of this there are other differences, especially around customization. More details: When to use which search experienceThe most visible difference are:
    • Microsoft search box is placed in the header bar
    • Microsoft search is personal. The results you see are different from what other people see, even when you search for the same words
    • Search as you type: And you'll see results before you start typing in the search box, based on your previous activity and trending content in Office 365

Modernize your root site

A root site, f.e. https://contoso.sharepoint.com, which is set up before April 2019 was created as a classic team site. Now, a communication site is set up as the root site for new organizations. If your Office 365 Tenant was created before April 2019, you can modernize your root site with one of these scenarios:
  • Replace the root site with a new site: If you already have a site that you want to use as your root site, or if you want to use a modern team site, replace (swap) the root site with it. This scenario is very useful if you plan to create a new site and let the old one live until you are ready. We can use the new SharePoint admin center to replace the root site. Select your root site (f.e. https://contoso.sharepoint.com) in the Active Sites menu in SharePoint Online Admin Center. Doing this you get the “Replace site” button in the menu:

Selecting this you get the following dialog:
And we can also use PowerShell to do the swap. Powershell offers the capability to manually set the url for the archive url and some further parameter:
Invoke-SPOSiteSwap
         -SourceUrl <string>
         -TargetUrl <string>
         -ArchiveUrl <string>
         [-DisableRedirection]  
      [<CommonParameters>]
  • Use the root site as it is but with a modern experience: If you want the content on your classic root site as it is but want to have the layout of a communication site, apply the communication site experience to the root site. This feature isn't available yet but is coming soon.
  • Continue using the classic team site but with modern pages library and a modern home page: If you want to continue using the classic team site, enable the modern site pages library experience and set a modern page as the home page of the root site. This gives users a modern team site experience with the left navigation.

Things to think about

Before you begin, make sure that…:
  • If you have "Featured links" on the SharePoint start page. You'll need to add them again after you replace the root site.
  • Review your source site about policies, permissions, and external sharing settings

Limitations:
You can use the following as a new root site:
    • Communication site (SITEPAGEPUBLISHING#0)
    • Modern team site that isn't connected to an Office 365 group (STS#3) | The root site can't be connected to an Office 365 group.
    • Classic team site (STS#0).

When plan to do a site swap the root site and the new site can't be hub sites or associated with a hub. You need to unregister it as a hub site, replace the root site, and then register it as a hub site again.

Montag, 17. Februar 2020

Microsoft Information Protection and the Preview Programs

Overview

Since several month the new unified labeling feature in Office 365 is available. We can easily migration AIP labels from Azure to unified labeling in Office 365. For more details and a step-by-step guide see here: LINK
Since unified labels are rollout out Microsoft is in the middle of its journey to “Microsoft Information Protection”. This new solution combines Azure Information Protection and Labels in Office 365. It integrates DLP features and even new capabilities like “Site and group settings” focusing to Office 365 Groups / Teams and SharePoint:
And also other new feature like auto-classification with sensitivity Labels in SharePoint Online and OneDrive for Business which is a separate preview:
This new feature includes a Policy Simulation to test a policy bevor it is deployed in your Office 365 Tenant.
Selecting the policy opens the overview containing the Policy Simulation results

Available Public Preview Programs

Donnerstag, 16. Januar 2020

New Unified Labeling AIP client


The AIP Team announced details about the new Unified Labeling AIP client
A new public preview version is available:  http://aka.ms/aipclient.
There are a couple of new things in this version:
  • Dynamic content marking
  • Per app content making
  • Offline policy support
  • Protection removal for pst, msg and archive files

But still some to-dos left on to close the gaps between classic and UL client
  • Event log support. This is planned for Q2 2020
  • HYOK – customers using HYOK can contact Microsoft Support to join the private preview for new HYOK release.
  • New flow will be released later this year to enable end users to revoke protected documents and admins to track protected documents.
All the new features are shipped in Unified Labeling client only:
  • Improvements for migrations from 3rd party labeling solutions to MIP
  • Scanner improvements
    • Easier SharePoint on-premises and subsite discovery. Setting each specific site is no longer required.
    • Optimizations or SQL DB used by the scanner
    • Ability to stop scans


Montag, 6. Januar 2020

Goodbye Azur Information Protection

Deprecation of AIP Classic client and Label Management in Azure portal

Microsoft announced the deprecation of label management in Azure portal and AIP classic client: http://aka.ms/aipclassicsunset
What does it mean for you?
  • Label management in Azure portal will not be supported after March 31, 2021.
  • Customers should activate unified labeling and move to Microsoft 365 Security and Compliance Center.
  • AIP Classic client will not be supported after March 31, 2021.
  • Customers should use the built-in labeling in Office ProPlus as the preferred option or upgrade to AIP Unified Labeling Client. More Information about built-in sensitivity labels support in Office ProPlus here: LINK

Features not planned to be in the Azure Information Protection unified labeling client

Azure Information Protection unified labeling client is still under development, the following features from the classic client will not be available in future releases for the unified labeling client:
  • Custom permissions as a separate option that users can select in Office apps: Word, Excel, and PowerPoint
  • Track and revoke from Office apps and File Explorer
  • Information Protection bar title and tooltip
  • Protection-only mode (no labels) using templates
  • Protect PDF document as .ppdf format
  • Display the Do Not Forward button in Outlook
  • Demo policy
  • Justification for removing protection
  • Confirmation prompt Do you want to delete this label? for users when you don't use the policy setting for justification
  • Separate PowerShell cmdlets to connect to a Rights Management service
  • Features that Microsoft do not plan to ship for Unified Labeling are deprecated from March 31, 2021.

What should customers do if they use an AIP features that will not be available in Unified Labeling?

If a customer is using or waiting for features that are planned to ship like HYOK, Track and Revoke, Event Log for AIP Client etc. These customers can file a File for extended support. The form allows customers to ask for extended support. Details:
  • Customer must specify the reason for extended support and provide Microsoft with number of impacted users.
  • Customer must activate unified labeling before 3/31/2020 to be able to ask for extended support.
  • Customer must file the request for extended support before 3/31/2020.

Cloud 2020 - Reality Check and Announcements

Cloud 2020 - Reality Check and Announcements

If you read the current news on well-known platforms such as heise, CHIP, cloudmagazin.com, lifewire.com or computerwoche.de the cross-vendor and global IT trends 2020 are:
  • Hybrid Cloud and Multi-Cloud
  • Cloud-native companies on the rise
  • Edge and IoT Computing, VR and AI
  • Data security and IT security
  • Increasing maturity and acceptance of cloud services

This summary also matches with the topics of the Gartner IT-Symposium/Xpo™.

Microsoft Predictions 2020

The Microsoft 365 Roadmap currently lists 121 features for the year 2020, including many small and specific innovations, but also topics of global interest such as: the Teams & Outlook Email Integration or the feature Multilingual Publishing for Modern Sites.


Microsoft President Brad Smith published an article on LinkedIn: Dawn of a Decade: The Top Ten Tech Policy Issues for the 2020s. Besides HighLevel topics like: "The role of technology in the race to fight climate change", the article also contains quite specific topics such as:
  • Data protection
  • Data and national sovereignty
  • Digital security
  • Ethics for artificial intelligence

And: the support for Windows 7 ends on 14 January 2020 😉

Download the complete article about Cloud 2020 including a reality check and announcements:


Download the English version for free: LINK

Kostenloser Download der Deutschen Version: LINK