Montag, 20. April 2020

Microsoft Teams - technology is one thing, but...


Meanwhile, it is well known that the solution Microsoft Teams for remote and home office is very suitable. In the context of COVID-19, Microsoft has made teams available free of charge until February 2021. How you can use this offer is described in this article: Welcome to Microsoft Teams free.
This means that we now have the prerequisite that we already know from other case studies and from other industries, namely: "People are creative and help themselves". The example of a toy store was in the press in the last weeks - the shop is currently closed; however, customers can phone the owner and order toys. The owner then places the order with the butcher across the street because the butcher is still open.
The depositing of the goods at the butcher across the street and the option to pay by bank transfer is only one aspect of the whole thing. Toys can also be ordered at Amazon and are delivered to your home by the postman. The key point is the individual advice to the customer on the phone before the purchase. And it's the same with online meetings. Whether or not a Teams meeting is successful or not is not dependent on the fact that a free version of the product is now available. Preparation is the key.

Successful online meetings with Microsoft Teams

(Some features not available in the free version)

Before the meeting: Successful meetings require preparation. This is more important in an online meeting because we usually lack feedback channels such as body language etc. or have only limited access to them. Here are a few useful tips:
  • What do you want to achieve in the meeting and what does your customer / partner get out of it?
  • If necessary, prepare alternative options.
  • As you prepare for the meeting, ask yourself: Is what I am offering relevant to my partner / customer? And if not, why not?! And if so, how do I have to communicate it so that my counterpart understands it?
  • Provide information about the attendees, their roles and responsibilities etc. for all participants.
  • Share the agenda and context before people get together. This allows participants to chat and share content before the meeting. This information can then be brought directly into the meeting.
After the meeting: After the meeting, all meeting content is retained for 30 days so that participants can review the meeting, continue the discussion and move forward with their work. You can return to the meeting to use the chat, meeting notes, digital whiteboard, and shared files. Nothing gets lost.

Summary

The technique is one thing. Your preparation for a meeting is the other that makes the difference in the success of an online meeting. This includes knowing the features of Microsoft Teams from the attendee perspective. Of course, the topic Security & Compliance also has an administrative perspective. The following Microsoft article summarizes these aspects: Security and Compliance in Microsoft Teams

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